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Victoria Region Rider Frequently Asked Questions

 

 

What information should I know when I'm thinking about running a ride?

Audax has put together guidelines to help Ride Organiser run rides and this is a very good resource and a MUST read for all ride organisers, you can find this at Ride Organiser Guidelines

 

Where's a good place to start a Ride?

Select a start location with ample all day parking. Also ensure riders can safely park their cars and unpack their bikes and safely get ready for the ride. Public Toilets are another important facility to look for and if you can find a location that offers a good coffee you'd be a ride organiser hero.

 

What route should I take?

Use your favourite ride that you would love to share with other eager riders. Always look for quiet roads with good shoulders. If you know the roads get busy try to plan around quiet times for example early morning.

 

What mapping Resources does Audax Victoria Recommend?

Audax Victoria recommends the use of Ride with GPS and has access to a region account that Audax Victoria is using as a ride repository. Ride with GPS is a free service and rides can be manually created or imported from most GPS devices. You can then either export or send a link to your ride to the Victoria Region Ride Review Committee and once approved can be stored in Audax Victoria's ride repository and your ride will be shared to all members providing foldable cue sheets.

 

Can I submit a Ride from my GPS Computer?

Yes, Audax Victoria uses Ride with GPS as its ride repository and this can import GPX, TCX and FIT file format which is used by most GPS Computers.

 

Can I submit a Ride from my Google Maps?

Yes, Audax Victoria uses Ride with GPS as its ride repository and this can import KML file format which is used by Google maps KML and Google Earth.

 

What the best place for a checkpoint?

Ideally it's best to gap the checkpoints every 50 kms and find a town that has public toilets and a great bakery with excellent coffee, let's face it that's a great checkpoint otherwise any stop that offers food and drinking water will suffice. If that distance is greater than 50 kms between checkpoints, note stop points where riders could access toilets and drinking water.

 

What is my ride is over the distance?

No problem, Audax does not charge extra for bonus distance but rides cannot be under the selected distance. Under BA times you can divide the distance by 15kph to work out is you need to provide additional time if your ride is over by a lot, let's say you have a 115K ride, even though this will only count a 100K you can allow 7.5hour to complete the Brevet.

 

What if I have out of pocket expenses?

All Audax unsupported rides have an entry fee that covers administration and minimal out of pocket expenses (eg postage and snap lock bags) if you run up unplanned expenses please keep the receipts and forward them with your ride report. If you know your ride will run up expenses please contact the This email address is being protected from spambots. You need JavaScript enabled to view it. for help to ensure your ride does not run at a loss.

 

I wish to run a supported ride, what expenses can I claim?

If your ride is to be supported you may claim various expenses including supported checkpoint costs, food, accommodation and transport however you will need to incorporate this into the entry fee. Please contact the This email address is being protected from spambots. You need JavaScript enabled to view it. for help to ensure your expenses are reasonable and your ride does not run at a loss.

 

Are there ride kits available to help me support the ride?

For supported rides Audax Victoria has three ride kits available that include cooking equipment gas stove, plates, cutlery, cups and first aid. These kits can be booked for rides and must be retuned clean and ready for the next RO. If any expendable items were used they must be replenished and you may claim this on your expenses

 

How do I organise volunteers to support the ride?

If your are organising a supported ride and need help with checkpoints or just mentoring on your first event, please feel free to contact the Victorian region for assistance.

 

Where can I find forms and information to help me organise the ride?

Audax has put together a number of forms and you can download these from the Audax Forms Page

 

How do I submit a ride for review?

Please forward you rout details via email to This email address is being protected from spambots. You need JavaScript enabled to view it. and they will be in contact regarding you ride.

 

How do I submit a ride into the Audax online calendar?

You can submit a new ride online at the Audax Website, it's good to have the following information prior to submitting the ride:

  • Ride Name
  • Contact details
  • Brief description of the ride
  • A link to your ride map
  • Three possible days you can run your ride
  • Detailed description of your ride (optional)
  • Print your Brevets
  • Calculate your checkpoint open and close times
  • Complete your ride financials
  • Report on the ride results

 

Can I use online entries?

Yes, there is an online entry service available for entries for your ride. If you wish to utilise this server please contact the Victorian region.

 

Where do I get Brevets from?

Please contact This email address is being protected from spambots. You need JavaScript enabled to view it. and they will post you Brevets prior to the ride.

 

Are there any tools to help me fill in a Brevet and calculate checkpoint times?

Yes, Audax have a Ride Organiser Report Tool or RORT that you can use to prepare your rides. You can download this from the Audax Forms Page. There are comprehensive instructions on the first page of the form.

 

Before my first ride what information should I have ready?

You should have a Brevet filled out with ride name, checkpoints and your contact details, a list of riders that have entered including their contact details and emergency contact details. If your ride had online entry, then a rider sign in sheet for the riders to sign themselves off upon arrival. You will need to provide riders with a cue sheet with clear directions and helpful information like hazards and water locations. You can provide a map with the route highlighted. The route information must have been checked for accuracy prior to the ride and any navigation or road work locations noted for your rider brief.

 

What information should I provide riders on the day?

You need to supply each rider with a Brevet, route notes, emergency contact details and a location to return the completed Brevets. It's important that Brevets be returned as this lets you know the rider has completed the course.

 

What do I tell riders in the pre ride brief?

Prior to unleashing the riders you should always remind them of emergency details, to call 000 then call yourself, you should inform them of hazards on the route including road works, plank bridges, busy roads and dangerous corners. Also remind riders of food and water stops on long rides plus what to do with Brevets upon completion of the course.

 

What should I check before I send riders off?

Ensure each rider has filled in a Brevet with his or her emergency contact details completed on the back of the Brevet. Ensure each rider has filled in a ride entry form either via online entry or manual entry. For rides that are start or finish outside daylight hours please complete a light check and Hi-Vis vest check.

 

What’s the maximum riders I can send off?

If your ride exceeds 30 riders that you cannot send them off in a large peloton, break them up into two smaller groups and send them off with a 15 minute gap. If you’re putting on a large event then this maybe subject to Victorian Roads event application approval. Please contact the Victorian committee for assistance and advice if this is you intention.

What do I need to do after a ride?

After a ride you need to ensure all your entrants have returned safely and the best way is to check all the returned Brevets, if one is missing then contact them using the contact details supplied. The next step if the paperwork, you need to fill in the rides completion times on the back of the Brevets and fill in a Ride Organisers Report (RORT) which you can download from the Audax Forms Page

Once completed, please bundle all the ride entry's, completed Brevets expense receipts and mail these to the Victorian Brevet Secretary for processing. Also please email the completed RORT to the Victorian Brevet Secretary and Victorian treasurer.

What is a RORT?

A RORT is a Ride Organisers Report Tool and you can download this from the Audax Forms Page. This tool helps you with the following tasks

  • Print your Brevets
  • Calculate your checkpoint open and close times
  • Complete your ride financials
  • Report on the ride results

 

How do I fill out a RORT?

The RORT is an Excel spreadsheet so you will need a computer with Excel or similar loaded. The first worksheet provided detail instructions of the fields you need to fill in to complete the report.

 

What's if a rider is injured during the ride?

First of all ensure emergency assistance is provided via 000, you will need to contact the emergency contact details the rider supplied and ensure the emergency contact or you're are able to secure the riders personal equipment. Post the event you MUST report the incident on the RORT and inform the National secretary of the incident. The National Secretary will supply the rider with the appropriate forms to complete in case an insurance claim is required.

Victoria Region Committee 2014/5

 

President Tim Laugher
Treasurer Phillip Hayes
Brevet Secretary George Judkins
Calendar Co-ordinator Helen Lew Ton
Committee

Sarah Chaplin

Peter Curtis

Gareth Evans

David Harrington

Kim Travers

Victoria Region Frequently Asked Questions

 

How long has Audax Victoria been around and how did it start?

Audax Australia was formed in 1981 by Russell Moore (located in Sydney) and Alan Walker (located in Melbourne). Initially there were no state or regional groups but the club soon began to revolve around ride organisers who organised rides near their homes. Consequently for a number of years Audax comprised a National Committee who were responsible for handling brevet cards and small Regional Committees or individuals who organised rides in their local areas. Dave Minter has written a short history of Audax and two articles The Early Days of Audax by Russell Moore and Completing the Circle by Alan Walker appeared in Checkpoint 20, winter 2004. Audax in Victoria and New South Wales started around this time.

 

Who started Audax Victoria?

From the start of Audax Australia Victoria was represented by Alan Walker, one of the founders. In Victoria there were a number of local committees in Melbourne, Geelong, Maryborough, Bendigo, Warragul, Swan Hill and South-West. In the 2004 Peter Curtis proposed that the Melbourne Region became Victoria Region. This proposal was accepted and the remaining Victorian regional committees were encouraged to amalgamate.

 

Who do I contact to volunteer on a Victorian ride?

If you wish to help out on a ride contact the ride organiser of that ride. Occasionally there will be an email to the Audax Chat List asking for volunteers to help out on a particular ride.

 

If I volunteer to support a ride in Victoria what do I get?

Aside from personal satisfaction and a warm feeling inside, your reward will depend on the ride and the organiser. Ride vouchers are given to the ride organiser and any volunteers they nominate. The voucher covers the cost of basic entry fee for both supported and unsupported rides to 600kms. Petrol and accommodation costs of volunteers where incurred in the running of the ride should be reimbursed by the organiser who can then claim those costs from the organiser expenses.



What is this medal that Audax Victoria has won in the past from Audax Club Parisien (ACP)? Where is it kept and what does it mean?

The award is given to the Audax club that obtains the highest number of successful Brevets de Randonneurs Mondiaux (BRM) based on a point system. A BRM is awarded on completion of a ride of 200km or more. The various Australian regions are categorised as clubs by ACP). Although Australia, and Victoria Region in particular are very active, it is mainly due to the high participation level of the Alpine Classic that we do so well. To qualify the club has to organise an event of each distance. In at least one instance Victoria was not eligible because it did not hold a 1200 even though it obtained more points than any other club. This article and tables on the ACP site provide some insight into the activity of the various Audax clubs worldwide.

 

What is a permanent - where can I find a list of permanents in Victoria?

A permanent is an Audax ride that you can do at your convenience. They are intended for experienced randonneurs and only Audax Australia members can enter. All that is required is that you contact the ride organiser to organise your brevet card, start date and time and to obtain the route details. More information, rules and the rides can be read here.



How often are 1200km rides held in Victoria?

The number of 1200km rides held in Victoria varies from year to year. We are a club run by volunteers, so whether any rides are held in the state depends on the willingness of Ride Organisers and their helpers. Normally at least one long (1000km, 1200km) ride will appear on the Calendar each year.

 

What are the major milestones in the Victoria Region history?

  • The first Alpine Classic as advertised in the summer 1985-86 edition of
    The Journal - Saturday 25th January
    [1986] 200km. Try your hand at Grimpeur and Randonneur with this event to
    immortalise the Australia Day weekend. Starts at Bright at 08h00 and explores
    the “Alps” in two 100m loops. Very limited support, Organiser: Tony Bolduan

Some years later Tony Bolduan wrote a small piece in Checkpoint describing the event, see page 17.

  • The first Australian FOADT started at 2pm on Saturday 19th October 1985 and
    finished 24 hours later at the World Trade Centre which was hosting the Bike
    Expo. Eleven teams were successful in completing their rides.
  • Sue Taylor becoming first female President of Vic Region in 1992
  • Great Southern Randonnée, first held in 1998.
  • The name of Melbourne Region was changed to Victoria Region by vote at
    an Extraordinary General Meeting 15th August 2004.

.

What kind of rides do we hold in Victoria?

Audax rides are long distance rides ranging from 50km to 1200km the aim is to complete the ride within the specified time rather than finish first. Audax
rides are described here.

In Victoria ride organisers run a variety of rides, in general the shorter rides, 50km, 100km, 150km, 200km are run most frequently but in any Audax Year it is possible to find longer rides on the Calendar.

The rides may be supported, unsupported or a mixture, a supported ride means that the check points will be run by the ride organising team, unsupported means that the check points will be in towns or service stations.

In recent years there have been a number of mixed-terrain rides on the Victorian Calendar. A mixed terrain ride is one which covers a mixture of sealed and unsealed roads. Occasionally there will be dirt rides available, these are on unsealed roads and tracks.

This page contains links to ride rules and forms as well as general club information

 

How can I be involved in the Victorian Region if I don't live in Melbourne?

  • Write articles for Checkpoint.
  • Become the Brevet Editor for Checkpoint, currently held by Rodney Kruz
    from Cobram on the Murray.
  • Run a ride in your local area, an Audax ride is a great excuse for
    riders to visit regional Victoria.
  • Join the Victorian Region committee any committee position can be
    carried out from anywhere in the state.
  • Respond to call outs in the Victorian Newsletter.

 

I want to learn how to run a ride, what should I do?

The first step would be to volunteer on some rides to see what the organiser does and how they do it. Contact a ride organiser to offer your services and explain what you would like to get out of the experience. On the Rides and Forms pages of the website you will find useful resources as well as the Ride Organiser Guidelines.

 

Can anyone organise a ride?

Any member of Audax Australia can be a ride organiser. The Calendar Ride guidelines are a good read as are the Permanent Ride guidelines.

 

For a ride to be included in the calendar for the next Audax year the ride must be submitted to the State Calendar Coordinator in the period June – August of the current Audax year. If you wish to float an idea for a ride by all means contact the Calendar Coordinator at any time. For your first ride it is always good to offer one or two distances only to simplify things for yourself. If possible work with someone who is an experienced organiser. If you do not know one in your area, then the Calendar Coordinator may be able to put you in contact with someone willing to help.

 

Your ride may be supported (checkpoints manned by you and your helpers) or unsupported. If there are towns or shops 50 or so km apart an unsupported ride is feasible. If it is somewhat more than 50 or so km between lattes then a ride with supported checkpoints may be a better option. Other things to consider, will there be any night riding, is there adequate car parking at the start, what time to start and therefore finish, what time of year is best suited to the ride.

 

All records for rides are now submitted electronically, and very quickly and easily done. If you have a favourite ride why not show if off and share it by adding it to the calendar? Organising rides is a very satisfying experience, and a wide and varied calendar is the foundation of our club

 

What is a RAID?

Raids were introduced to Audax Australia on October 1st 1999. Initially four routes were on offer, Raid Aurora (Melbourne-Sydney), Raid Waratah (Canberra-Sydney), Raid Bogong (Canberra-Melbourne) and Raid Tassie (Devonport-Grove).

Raids allow more time than normal brevets, tend to run over a number of days and can be thought of as a cycling holiday rather than an Audax ride with daily distances averaging around 80km. Further information, ride routes and rules can be found here. Accounts in Checkpoint include:

Raid Warratah Checkpoint 3, May 2000, pages 13+

Raid Bogong Checkpoint 3, Winter 2000, page 1

Raid Ochre Checkpoint 21, Spring 2004, pages 12+

 

What is a training ride?

A training ride does not allow the rider to earn a brevet, nor is it likely to be one of the standard Audax ride lengths. Rather it is more of a social ride probably to a pleasant coffee destination and likely to be run each week at a set time. The riders are expected to support each other and stay together in the event of puncture, fatigue or other difficulty. In Victoria Keith Lowe runs a training ride every Wednesday morning, for further details see theCalendar.

The rides are free for Audax members and CA (Licenced Racers) but non-members are expected to pay $10 (per ride) for temporary membership.

 

What is the Fleche Opperman All Day Trial (FOADT)?

The FOADT or Oppy is a ride that is carried out by a team of riders over 24 hours during which they must stay together and ride more than 360km. All the teams within a Region will finish at the same spot at around the same time. In Victoria the ride usually finishes in Rochester the birthplace of Sir Hubert Opperman. This Checkpoint article provides some historical information. Further information including a link to the rules can be found here. There is no restriction on ride routes as long as the route is a tour, so it would be possible to ride from one state to another if the team so wished.

 

What is the Petit Oppy?

The Petit (small) Oppy is a similar ride to the FOADT but shorter 180km in 14 hours of riding. It is run on the same day and finishes in the same spot at the same time.

 

Fleche Opperman FAQ’s

  • Does it matter if I start in one state and finish in another? Is there any altitude restriction?
    No, you can start wherever you like and climb or descend as much as you like.
  • Are we allowed to submit more than one route 14 days prior for your approval, thus giving an opportunity to change our minds based on the weather?
    Not really, you can only submit one route for the event. You can plan more routes but you only submit one. Bad weather makes it more interesting and challenging, embrace it!
  • Are we allowed to have some sort of support van tagging along behind us which can leap-frog ahead to do food and drink drops?
    Support crews can only provide support at the designated checkpoints nominated in your route notes no other support is allowed.

 



Some of our most popular rides and social functions over coming season. If you would like to join us at some of the region's best events check out the list below:

 

 Date  Event  Club Night Subject
 Registration
 To Be Advised  Ride Organisers Dinner    
 To Be Advised   Club Night    

 

Subscribe to the newsletter and stay up to date with all the latest events in the Vic Region.

 

Goldfields Traverse Super Series 2014

The Super Randonneur Series is the gold standard in Audax achievements, comprising a series rides of 200km, 300km, 400km, and 600km all completed within the same 12-month season.

The Bendigo Super Series is both an introduction to Audax and a chance for experienced riders to complete the Super Randonneur series in some great cycling country with (if history is any guide) good weather.

traverse-of-central-victoria

If you have never done an Audax ride before, here's how it works, in a nutshell:
The starting time, route and latest allowable finishing time are fixed. In between, go as fast or as slow as you like, keeping to the (generous) time limit for the day. Some people finish in half the allocated time, others use every minute of it; it's up to you.
Carry a route card with you and get someone to sign it and note your arrival time at the checkpoints. The checkpoints are usually cafes or bakeries - so you would want to stop anyway!
The fine print is simple:
Be self-sufficient, so no on-road support except at checkpoints. If you need tools, spares, warm clothes, spare batteries, carry your own.
You must have lights and reflective gear. No lights, no start.

For more details, see the rider rules under Rules & Forms above and the Essential Rider Information to the left.

The Routes

8 Feb: BNB 200
For the Bendigo - Nagambie - Bendigo, we take the scenic road over the Lake Eppalock spillway then on to Heathcote for a bakery checkpoint at the halfway mark. The route detours into the bush through Greytown to Nagambie with lunch at a cafe beside the lake. This is a great introduction to Audax with easy terrain, simple navigation, plenty of trees for shade and windbreak and good cafes for vital caffeine infusions. Time limit 8:00 to 21:30.
2 March: BCB 300
Bendigo - Charlton - Bendigo is as easy as 300 km in a day can be. The route is mildly undulating, with no big hills. Discover the towns that time forgot - Newbridge, Tarnagulla and Logan (pop. 3, or 11 if the pub is busy). Don't forget to pick up some gourmet treats in St. Arnaud, both coming and going.
12 April: Tour of the Goldfields 400
Two out and back legs, Bendigo to Creswick and Bendigo to Avoca. See if you can count the number of towns claiming to be the first gold field in Victoria and how many bakeries have prize-winning vanilla slices. Stash any special treats or warm clothes in Bendigo so you can pick them up on the second leg. The route features rolling hills (nothing difficult) and good roads.
3 May: Traverse of central Victoria 600
Final instalment of of the Goldfields Super Series: day 1 is Bendigo to Stawell and return (354 km) and day 2 is Bendigo to Shepparton and return (248 km). This is the big one! By now, you should be well-prepared to tackle 600 km in 40 hours. A few tough nuts might try it non-stop, most will get a good night's sleep in Bendigo. To the Grampians and back and to the orchards and back in two days of persistent cycling will make a memorable weekend.

Check details of these rides and more in our Rides Calendar.

Back to Audax Victoria

News

Upcoming Rides

Fri 19 April
TAS Hadspen IGA, Main St 600km Route MapRegistration
VIC Wangaratta 200km Route MapRegistration
VIC Wangaratta 600km Route MapRegistration
VIC Wangaratta 1000km Route MapRegistration
VIC Wangaratta 1200km Route MapRegistration
WA Barrack St - The Bell Tower 1400km Route MapRegistration
Sat 20 April
QLD 10 Sunwell St. Brighton 300km Route MapRegistration
Sun 21 April
TAS Hadspen IGA, Main St 200km Route MapRegistration
Tue 23 April
QLD Regatta Ferry Stage Toowong 40km Route Map
Thu 25 April
QLD Samford 50km Route MapRegistration
VIC Hadfield Park Wallan (TBC) 212km Route MapRegistration
Fri 26 April
ACT Young 1000km Route MapRegistration
ACT Young 1200km Route MapRegistration